Our Favorite Tools for Home Remodeling | Project Management

Our Favorite Tools for Home Remodeling | Project Management

Have you ever wanted to peek behind the curtains of the home remodeling business? It’s a world that combines the artistry of design with the precision of construction. At Carlson Projects in Lincoln, Nebraska, we thrive in this world, balancing the vision of the customer with the demands and frustrations of things like county permits. We couldn’t do what we do without trusting others to do what they do, and relying on the right tools for the job.

Our Favorite Tools for Home Remodeling | Project Management

Why it’s essential to use the right tools

Picture this: you’re all set to cook up the best steak ever, but instead of firing up the grill, you turn on your state-of-the-art popcorn maker. If you’re not using the right tool for the job, it doesn’t actually matter the quality of the tool you’re using. The same thing is just as true – if not more so – in home remodeling. If we turn up at a site on demo day with a 13-gallon trash can instead of a dumpster or a set of screwdrivers instead of sledgehammers, we’re not going to get the job done.

Remodeling a home is an exciting yet complex undertaking that requires careful planning, skill, and dedication. Whether you’re giving your kitchen a modern makeover, updating a bathroom, or transforming an entire living space, the quality of the tools you use can significantly impact the outcome of your project. In the world of home remodeling, the adage “a craftsman is only as good as their tools” holds true.

Part of our business that not many people get to see, however, is the project management. These tools are vital to every step of a job, no matter the scope of the project. Here’s a look at some of the tools we’ve found useful.

Home Remodeling Project Management Tools

Our Favorite Tools for Home Remodeling | Project Management


The first tool in our workflow toolbox is HubSpot. HubSpot is a widely recognized and popular software company that provides a suite of inbound marketing, sales, customer service, and CRM (Customer Relationship Management) tools designed to help businesses grow, manage, and engage with their customers more effectively. HubSpot has gained popularity for its user-friendly interface, commitment to education, and its role in promoting the inbound marketing methodology. It is used by businesses of all sizes, from startups to large enterprises, looking to improve their marketing, sales, and customer service efforts in a unified platform.


Our Favorite Tools for Home Remodeling | Project Management

Since HubSpot is not necessarily designed specifically for managing projects in the world of home remodeling, we began working with another company that became a true partner in our business, Vaulted. Vaulted is a full-service digital agency that seamlessly works with HubSpot, unlocking a world of possibilities for businesses seeking to optimize their customer relationship management and data security strategies. By combining the robust features of HubSpot’s CRM with Vaulted’s cutting-edge security and data protection capabilities, businesses can confidently manage and safeguard their valuable customer information. This synergy ensures that sensitive data, such as customer profiles, contact details, and communication history, remains secure while still being easily accessible and actionable within the HubSpot platform. The combination of  HubSpot’s robust capabilities with Vaulted’s expertise and precision completely changed the way we were able to manage our projects. For a closer look into how Vaulted helped to create a robust CRM/Project Management tool via Hubspot for Carlson Projects, read this great article written by the team at Vaulted.


The last of the business tools that we use and love is Buildertrend. Buildertrend is a comprehensive construction management software that serves as an all-in-one solution for builders or a remodeling contractor, streamlining various aspects of project management and communication. BuilderTrend offers tools for project scheduling, job costing, client management, document sharing, and communication tracking. This cloud-based platform enables construction professionals to collaborate efficiently, manage project timelines and budgets, and enhance client relationships. With its user-friendly interface and powerful features, BuilderTrend helps construction companies of all sizes improve productivity and transparency throughout their projects, ultimately leading to more successful and profitable outcomes.

How these tools helped to scale our home remodeling business

Something became increasingly clear to us as we began building relationships with these tools and companies: there are people and tools out there in the world that can help you do what you love, but do it even better. Was Carlson Projects successfully remodeling homes before we started using HubSpot, Vaulted, and BuilderTrend? Absolutely! But now we can do it even better. 

Using the right tools helps us scale our home remodeling business by helping us streamline operations, improve customer relationships, and enhance overall efficiency. By optimizing lead management, enhancing customer relationships, improving project management, and leveraging data-driven insights, we were able to efficiently handle more projects, increase customer satisfaction, and drive sustainable growth.


Use the right tools! HubSpot, Vaulted, and Buildertrend are the tools that have worked for the pinch-points and growing pains we found in our remodeling business, but no matter what the industry may be, there are people out there creating solutions. Find companies and products that align with your values and the vision you have for where you want to go. Find people who will help you solve problems, and the headaches that made work feel like WORK may just become manageable after all.

Reach out if you would like to talk shop, or if you’d like Carlson Projects to come and see how we can help change the way you live!



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